Managing Your Collections

 

QUESTION: I’ve been collecting antiques and collectibles for the past 30 years. Now that I’m getting older, I’m looking to sell off some of my items but I have little information on items in my collections. What is the best way to document my collections?

ANSWER: Failing to document their collections is more common than you may think. Many people enjoy the fun of collecting antiques and collectibles but don’t take the time to manage their collections. And many seniors, seeking to downsize, all of a sudden want to sell some of their items. They often try in vain to get valuations for their items online. But without previously documenting their collections, this can be a challenge.

Those who are just starting collections should record a description and history of each item, as well as the date purchased and the price paid. Those managing their collections years after purchase may have a harder time of gathering information, but with today’s technology, it’s easier than ever. One thing they may not have is the date of purchase and price paid—two very important facts when determining current value.

Collecting is a personal thing and most people do it for sheer enjoyment. They choose some objects carefully to build or enhance their collections, acquire others to use everyday, and inherit still others. While collectors treasure each item in their collections, many don’t understand the appeal or the value of it. 

Over the last couple of decades, the value of some antiques has fallen while that of some collectibles has risen. What many collectors lack is a comprehensive record, with supporting documents, of objects they own. As antiques increase in value, it’s important to know their provenance. While most people don’t think of their prized objects as part of their tangible financial assets, the IRS, insurance companies, banks, and courts do.

"To document" means to create a record that thoroughly describes an object and which also contains related documents about it, and keep together this record and supporting information on each object. 

A collector may already have some types of documents or can easily acquire them, such as a bill of sale, a note accompanying a gift, a snapshot, a printed description, a program from an exhibit, biographical information on the artist or maker, a description and picture of a similar object perhaps from a newspaper, magazine, or the Internet, a copy of a mark on the object, and others.

The objects in specialized  collections— furniture, dolls, quilts, kitchen utensils, guns, tools, even sports and music memorabilia—are prime candidates for documentation. Museums document each object in their collections. So it’s only natural that collectors do the same for insurance purposes, family heritage, preparing for appraisal, tax benefits, and connoisseurship.

At the very least, a collector should know what he or she paid for each object in their collections. Some insurance companies require that jewelry and fine art be placed on a special schedule. Often they also require an appraisal for the most valuable pieces. 

In case of theft, loss or damage by fire, flood or national disasters, a collector needs to prove ownership of any object claimed and provide descriptions with supporting information in order to be compensated or to help the police identify and recover the stolen valuables. If a collector cannot do this, there’s a risk of losing compensation in addition to being permanently separated from the treasured object. The more adequate the proof is, the greater the chances that will be satisfying. It’s more difficult to document after a loss occurs, and perhaps it cannot be done at all.

Every home has objects of value—whether monetary, sentimental or family-related. Documenting can help people decide which objects they wish to give to certain heirs. Recording the provenance and capturing the family history associated with a particular object provides a more complete picture for both the collector and the heirs. 

If certain pieces have been handed down through the family, they may have family stories associated with them. It’s important not to depend on those stories being passed down verbally. They should be written down. Additionally, heirs often carelessly sell off family pieces or give them away because succeeding generations are unaware of their actual or sentimental value. This is often done in the haste to clear a house after a loved one’s death. Documenting can assure that certain pieces  remain in the family, or at least that someone will make an educated decision before selling or giving away a special object.

Insurance companies usually require that a collector or an heir provide them with a professional appraisal. However, not every object in your household needs to be appraised. Documenting can help decide which objects need to be appraised, plus it can also provide the appraiser with valuable information, thus saving time and reducing the cost of the appraisal. The appraisal then becomes part of the object’s documentation.

And If an object is sold or given to a museum or other institution, its documentation can provide detailed information from acquisition to sale or gift, providing a factual basis for tax benefits. Museums look upon documentation as a benefit, as it provides valuable family and cultural history about an object for its visitors. 

If not documentation exists, it’s important to begin with a simple search for it on the Internet. While it’s possible to get results using a simple keyword search, that may not reveal anything. An alternative would be to conduct an image search. Using the same keyword(s), click on the Images tab in the search page. This will result in photos of objects related to search words. Clicking on one or more that look like or similar to the object being researched will bring up the Web site associated with it. 

Patience is required when searching. It may take several different keywords to obtain any useful information. 

To get an idea about value, it’s possible to search for online antique auction sites and there search for an object using the same keyword(s). By searching several auctions for the sold prices, then averaging them, it’s possible to get an approximate current value for the object.

To read more articles on antiques, please visit the Antiques Articles section of my Web site.  And to stay up to the minute on antiques and collectibles, please join the over 30,000 readers by following my free online magazine, #TheAntiquesAlmanac. Learn more about "In the Good Ole Summertime" in the 2024 Summer Edition, online now. And to read daily posts about unique objects from the past and their histories, like the #Antiques and More Collection on Facebook.

Furniture on the March

QUESTION: My great grandfather was an officer in the British Army. He owned a chest that has been in our family ever since. The unusual thing about this chest is that it comes apart into several sections. We’ve always wondered why. What can you tell me about his chest?

ANSWER: With the rise and expansion of the British Empire in the 19th and 20th centuries the demand by the military for portable furniture increased. People referred to any furniture specifically designed to break down or fold for ease of travel as campaign furniture, specifically designed to be packed up and carried on the march. 

Campaign furniture has been used by traveling armies since the time of Julius Caesar, known to carry elaborate furnishings on his month-long military campaigns.

From foldable work chairs and desks to portable wooden mosaic floors, the interior of a Roman general’s tent would have been lavishly decorated. In order to simulate the comforts of home while on the move, those furnishings needed to be easy to pack up and transport. A prominent example was the curule seat, the traditional chair of Roman magistrates and field commanders, which could be folded up for transportation. But in modern times, it came to be associated with British Army officers, who sought to create a palatial feel while on the road. 

The most common type of campaign furniture was the chest of drawers, often referred to as a military chest or campaign chest. Most often made of mahogany, teak,  camphor, cedar, or pine, it broke down into two sections and had removable feet. This type of chest also had brass corners and strapwork to offer some protection while traveling. 

Some pieces of campaign furniture also had brass caps on the tops of legs, hinges in unusual places, protruding bolts, or X-frame legs depending on the functionality of the piece. However, some pieces were designed to be up to date and fashionable, looking much like domestic furniture. Ross and Company of Dublin were innovators of campaign furniture design and much of their work is obviously Victorian in period.

Campaign furniture came in a variety of forms, from portable beds to collapsible candlesticks. The numerous items specifically made for travel include a variety of types of bed from four poster or tent beds to chairs that would extend for sleeping; large dining tables, dining chairs, easy chairs, sofas and couches, chests of drawers, book cabinets, washstands, wardrobes, shelves, desks, mirrors, lanterns and candlesticks, canteens of silver, cooking equipment, toiletry equipment, and box-seats for chamber pots were all made to be portable.

There seemed no limit to the number of items an officer would take with him if he could afford to. How well his tent was outfitted could indicate his social standing.

By the mid-19th century the demand for campaign furniture encouraged manufacturers to invent unusual and interesting pieces that offered ease in dismantling or the compactness of their storage. Makers produced tables cleverly hinged to fold down into a box the size of a briefcase. Chess board boxes would contain tripod legs and a telescopic column to convert into a table. Chairs would break down to a minimal size, and often converted into a sedan-chair. The need for each piece to pack up quickly into a portable package with minimal complication drove innovation. By the late 19th century, over 85 manufacturers were producing campaign furniture in the London area alone. That period also saw campaign furniture growing increasingly unique and opulent.

Much of the early portable furniture would have been made to order. Soldiers often asked their local cabinet makers to take a domestic design and adapt it for travel. As demand grew, a number of well known designers, including Chippendale, Sheraton and Gillows, considered portable furniture. The end of the 18th century witnessed the rise of specialist makers, with Thomas Butler and Morgan & Sanders being the most recognized. The number of such specialists increased during the 19th century.

The beginning of the 20th century saw changes in the way armies conducted war. During the Boer War in South Africa, the British realized that their adversaries could move quickly and discovered that their own mobile units weren’t quite as mobile as they had thought. The early 20th century also saw the rise of the motor car which meant that travel was faster, making it less of a necessity for officers to equip themselves for a long journey, creating less of a demand for campaign furniture.

To read more articles on antiques, please visit the Antiques Articles section of my Web site.  And to stay up to the minute on antiques and collectibles, please join the over 30,000 readers by following my free online magazine, #TheAntiquesAlmanac. Learn more about "In the Good Ole Summertime" in the 2024 Summer Edition, online now. And to read daily posts about unique objects from the past and their histories, like the #Antiques and More Collection on Facebook.

Waxing Your Way to Protection

 

QUESTION: I have quite a few old pieces of furniture, some of which are antiques. I’m never sure what to use to clean and polish them. Can you offer any advice?

ANSWER: You’re not alone. Many people don’t know what type of cleaners and polishers are appropriate for antiques and end up using the wrong thing.

Before you can figure out what type of cleaner and polisher to use on your furniture, you first have to know what sort of finish the maker used on it. The most common finishes found on antique furniture are waxes, oils, shellacs, and varnishes. Not only do these finishes bring out the beauty of the wood's grain and color, but they also protect the wood from moisture and heat changes that can cause shrinking, swelling, crazing, and cracking. Finishes seal the wood pores against dirt and grime, too.

But over the years, wooden furniture dries out and shrinks or expands or warps from too much moisture. Older antiques sat in rooms heated only by a fireplace. If they sat too close to the fire, they dried out—too far away from it, they tended to warp.

In order for a finish to protect the wood, you have to protect the finish. This can be done by cleaning and polishing the finish with a wax.

Cleaning furniture is a simple process. Using a solution of Murphy’s Oil Soap or the spray version of it, apply some to a well-wrung-out old washcloth. Rub a small area of the piece at a time and immediately dry it with either paper towels or an old towel. If the piece is particularly grimy, you may have to wash it several times. Be sure not to get the wood too wet and dry each area immediately. After you finish cleaning, let the piece dry thoroughly for 24 hours. For a really bad piece, you can also use one of those green scrubby squares. But don’t rub too hard because you may rub off the finish.

Once your piece is dry, it’s time to apply a new protective coating. The preferred method of protection is a wax since they’re easy to apply and leave a brilliant shine. The best waxes to use are those in paste form. Stay away from Pledge or other so-called spray cleaners and waxes. They apply a film to the surface of furniture which attracts dust like a magnet. Instead, look for products that contain Carnuba wax, a natural substance from a palm tree native to Brazil that’s durable and produces a glossy shine when rubbed vigorously.

Another reliable polish is beeswax, which has been around for many years. A variety of paste and liquid polishes containing beeswax are available.

Paste Wax, made from petroleum products, is a third alternative. It produces a durable hard shine that lasts up to a year. The more coats you apply, the more waterproof the surface becomes.

Applying wax to a piece of furniture is a multi-step process. Apply either type of wax with an old athletic sock. Rub it in thoroughly and wait at least 30 minutes before buffing it with #0000 steel wool. Don’t worry, this grade is as soft as fabric. Wait 24 hours and apply a second coat. But this time, buff it with an old towel.

Regardless of which cleaner/polisher you choose, always use the same type on a particular piece of furniture. Finish surfaces that are accustomed to one type of cleaner/polisher won't accept another type.

How often you need to clean and polish your antiques will depend on a number of variables, such as the type of heating and cooling system in your home, the geographical location, how you use your antiques, and the type of cleaner/polisher you're using.

Generally, you’ll need to apply a paste wax every month or so. To tell if your piece needs another layer of paste wax, buff the old finish with a soft cloth. If this polishing fails to restore shine and smoothness to the finish, it's time for a new coat of wax.

To read more articles on antiques, please visit the Antiques Articles section of my Web site.  And to stay up to the minute on antiques and collectibles, please join the over 30,000 readers by following my free online magazine, #TheAntiquesAlmanac. Learn more about "In the Good Ole Summertime" in the 2024 Summer Edition, online now. And to read daily posts about unique objects from the past and their histories, like the #Antiques and More Collection on Facebook.