Documenting Your Collections

QUESTION: I’ve been collecting older items for the last 20 years or so. I’ve got several collections of moderately valued antiques, but I have little information on them except my own knowledge. What is the best way to document my collections?

ANSWER: That’s a very good question. Many people enjoy the fun of collecting antiques but don’t take the time to manage their collections. Before you can successfully manage your collections, you have to gather some information on the items in them. And with today’s technology, that’s easier than ever.

Today, more people collect antiques than ever before: Collecting is a personal thing and most people do it for sheer enjoyment. They choose some objects carefully to build or enhance their  collections, acquire others to use everyday, and inherit still others. Each collector treasures each item in their collections, yet many other people don’t understand the appeal or the value of it. But the value of some antiques has been rising steadily over the last decade, so collecting can represent an investment as well. What many collectors lack is a comprehensive record, with supporting documents, of objects they own. As antiques increase in value, it’s important to know about what you own. Even if you don’t think of your prized objects as part of your tangible financial assets, be assured that the IRS, insurance companies, banks, and courts do.

"To document" means to create a record that thoroughly describes an object and which also contains related documents about it, and keep together this record and supporting information on each object.

Some types of documents you already have, or can easily acquire, such as a bill of sale, a note accompanying a gift, a snapshot, a printed description, a program from an exhibit, biographical information on the artist or maker, a description and picture of a similar object perhaps from a newspaper, magazine, or the Internet, a copy of a mark on the object, and others. You can also record the family history related to the object. The objects in specialized  collections— furniture, dolls, quilts, kitchen utensils, guns, tools, even sports and music memorabilia—are prime candidates for documentation. Museums document each object in their collections. So it’s only natural that you should do the same for reasons of insurance, family heritage, preparing for appraisal, certain types of tax benefits, and connoisseurship.

At the very least, you should know what you paid for each object. Some insurance companies require you to put certain valuables, such as jewelry and fine art, on a special schedule. Often they also require an appraisal for the most valuable pieces.

In case of theft, loss or damage by fire, flood or national disasters, you need to prove ownership of any object claimed, and provide descriptions with supporting information in order to be compensated or to help the police identify and recover your stolen valuables. If you cannot do so, you risk loss of compensation in addition to being permanently separated from your treasured object. The more adequate your proof is, the greater the chances that you’ll be satisfied with the compensation you receive. You can spare yourself some of the anguish that comes from experiencing the loss itself, or with an inadequately compensated loss by documenting your objects before the loss occurs. It’s more difficult to document after a loss occurs, and perhaps it cannot be done at all then. You would also be dealing with all the emotions associated with loss of objects, and perhaps your entire home. In your lifetime, expect a possible loss sometime, and prepare for it. Documenting is a great help because it gives you control over the objects in your collections.

Every home has objects of value—whether monetary, sentimental or family-related. Documenting can help you decide which objects you want to give to certain heirs. Recording the provenance and capturing the family history associated with a particular object provides a a more complete picture for yourself and your heirs. Don't neglect to pass on the family stories associated with an object. Don’t depend on those stories being passed down verbally. Write them down. Additionally, family pieces are often carelessly sold or given away because succeeding generations are unaware of their actual or sentimental value. This is often done in the haste to clear a house after a loved one’s death. By documenting, you can assure to some extent that pieces will remain in the family, or at least that someone will make an educated decision before selling or giving away an special object.

If you insure valuable antiques, your insurance company will usually require you to provide them with a professional appraisal. However, not every object in your household needs to be appraised. Documenting can help you decide which objects to have appraised, plus it can also provide the appraiser with valuable information, thus saving time and reducing the cost of the appraisal. The appraisal then becomes part of the documentation on your object.

If you sell an object or give it to a museum or other institution, your documentation can provide detailed information from acquisition to sale or gift, thereby providing you with a factual basis for tax benefits. Museums look upon documentation as a benefit, as it provides valuable family and cultural history about your object for its visitors.

Documenting is a part of connoisseurship, or caring for your collection, thus enhancing your and others' enjoyment of it. You care for your objects by learning how to clean, store, display, or use them, by assuring certain temperatures, or keeping certain objects from direct sunlight. By continuing to learn more about the objects you like to collect, you’ll enhance your enjoyment of your collections.

Those Sticks Were Made for More Than Walkin’

QUESTION: I just purchased an unusual antique cane that has a concealed metal rod that lifts up out of the handle. Can you tell me what this would have been used for?

ANSWER: The cane you bought is rather unusual. Believe it or not, it’s called a horse-measuring cane. Gentlemen who purchased horses at auction would use it to measure how many hands high the horse they were interested in was. Often sellers and auctioneers would exaggerate a horse’s measurements to improve its chances of being sold.

About the only place you’ll see canes these days are in pharmacies, hospitals, and retirement villages where people either buy them or use them as a necessity. But at one time fashionable gentlemen and women changed their canes as often as three times a day, perhaps choosing a rustic model for strolling, a silver-topped one for visiting, and gold-headed ebony one for an evening at the  opera. Now, however, the fancy cane is a collectible curiosity that fits nicely in an umbrella stand by the front door.

There are basically two kinds of cane collectors: those who buy canes for the beauty of their workmanship or their association with a famous person and those who seek gadget canes, designed for a dual purpose or to conceal a weapon. Your cane belongs in the latter category.

There are children's canes, canes with porcelain handles made at such famous potteries as Meissen, St. Cloud and Wedgwood, and you’ll find a dozen canes with carved ivory-grips. In fact, figured handles have created a whole category of collecting. These come in exquisitely carved examples in the forms of a wolfs', parrot’s, heron’s, rooster’s, fish’s, dog’s, cat’s, or elephant’s head.

Cane makers employed a wide range of materials. One cane might have its stick made of a portion of  transatlantic cable, another might be made of small animal vertebrae, and yet another might be made from a wooden propeller.

Gadget canes were so popular that makers crafted them with hidden compartments. For example, a bishop's cane might contain a compartment in the knob for the Host and three attachable compartments to hold items used in administering the sacraments while a tippling stick might contain a flask and a footed brandy glass. One cane might have a radio in its handle, another a camera. A 19th-century cane might have a candle and matches while a 20th-century one a flashlight. One cane could be a harmonica while another a music box.

There are also gadget canes made for specific trades. The one for a surgeon contains his cutting tools. The one for a geologist, a hammer. A tree surgeon’s a cutting saw. There is also a wine taster’s cane with a gimlet to test the cask, and a fisherman's cane that turns into a pole with a reel. One artist's cane might be fitted with watercolors, another might have an easel. An admiral's cane often contained a compass, thermometer, telescope, ruler, ink stand, pencil and protractor.

For the hard of hearing there were canes with an eat trumpet, for the short-sighted, one with opera glasses. The gambler's cane held dice and a number of other games and a patriotic parade-goer's cane might have concealed an American flag.

Smoker's canes make up an entire category by themselves. Some have compartments to hold cigars and a cigar cutter while others have cigarettes, lighters and holders. There are musical canes that become flutes and violins and even rare ebony Scottish canes that unscrewed to form bagpipes.

The most widely collected and most costly canes are the weapon canes. Gun canes have been made since the 16th century for the hunter and for the gentleman farmer. Since the 19th century they have been manufactured for defense with automatic firearms and everything from a revolver to a machine gun, all concealed. It required a great deal of ingenuity to conceal a weapon but cane makers devised ways of encasing every kind of bludgeon and flail, and patented various sword blades.

The development of cars, attache cases and less fashionable attire ended the days of walking sticks in general.

Canes sell for a wide range of prices. A captain’s going-ashore cane, made of hickory with a
handle carved in the form of a dour-faced ship's captain in a frock coat and top hat, brought a whopping $19,800. The cane was the symbol of authority wielded by a whaling captain, and the carving was considered a fine example of folk art.

Generally antique canes aren’t all that expensive. Scrimshaw canes have been sold at auction for up to  $4,090, most likely more for the scrimshaw decoration then for the cane, itself. But a nice gadget cane that conceals an American flag can be bought from a dealer for as little as $50 and a gold-headed cane for $75 to $150.

Revolver canes, however, are more expensive. A Remington gun cane with a dog’s-head handle was offered for sale at a gun show for $1,200. A similar cane concealing a gun but having a simple crook handle was on sale at that same show for $650. Among the scarcest are musical instrument canes.  A violin cane, for example, can sell for as much as $1,500.